Simplify Fleet Management Company vehicles are one of the greatest costs incurred by many organisations, whether it be from purchasing or leasing them. Keeping control of these costs and knowing where these assets are is a major benefit of this fleet management system. But there is much more...

Statutory Reporting The software allows management to keep track of all aspects of fleet management and employee use of vehicles. P46, P11D vehicle information, VAT liability reports, and employers NI liability reports can all be produced at the touch of a button.

Accident Reporting The system includes a full accident recording module that includes date, time, location, estimated and actual costs, third party involvement, damage to vehicles and injuries sustained, driver, passengers, witnesses and diarised claim processing.

Warranty Sometimes forgotten on the purchase of a new vehicle, the importance of keeping track of not only the main warranty but also each component of it. Batteries, radios, etc., this system will keep track of these items for you.

Costs Both fuel and parts and labour maintenance costs can be kept track of by the system. Fuel costs can be imported directly from petrol card supplier files if this data is available.

Insurance This section of the system contains details of specific insurance cover, who it is with, and dates of renewal.

Ownership Recording of the purchase and sale of the vehicle. When, where and cost of purchase and/or sale.

Leasing Terms of lease, excesses, period and penalty conditions. Vehicle Drivers/ Mileage Recording. Who drove the vehicle when and for how long, plus details of the number of miles can all be recorded.

Document Management The software also includes an integrated document management system, allowing scanned documents, word processing letters, photographs etc. to be attached directly to the vehicle records held in the system. This neatly brings all aspects of vehicle management together into a single system.

Flexibility The system is multi-user and multi-company, with security on company, department, user, screen and field. All changes to the system being audited so that any changes can be tracked down to the second. There is no limit to the number of cars or employees held on the system.

• General Vehicle information
• Calculate Vehicle VAT liability
• Calculate N.I. Liability instantly
• P46
• P11d
• Accident recording
• Accident claim-progression
• Vehicle history
• Employee milage records
• Insurance details
• Track vehicle costs
• Warranty of vehicles and/or parts
• MOT reminders
• Vehicle history
• Ownership
• Leasing details
• Import of petrol cards